Project Coordinator

Summary/Objective: The primary responsibility of this position is to provide a wide range of administrative support and coordination to Project Managers.  Supports the Project Managers and executes the project specific administrative work required to set-up, plan, perform and close-out projects.  Performs a variety of administrative functions including typing, record-keeping, information collection and reporting, scheduling functions and handles information of a confidential nature. Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Assists Project Managers in the coordination of information and documentation tasks relevant to the success of the project. Gather, organize, file and distribute project paperwork, information, and communications for Project Managers. Draft, compose, and send correspondence, letters, memos, and meeting minutes. Prepare, organize, update and distribute various logs, records, forms, lists, spreadsheets, job plans and other paper and electronic construction related documents and information for each project. Assists Project Manager with project schedules, logistics, and communications with owners, subcontractors and suppliers. Review proposals and create comparisons for Project Manager approval. Obtain estimates from vendors and write POs – Commitments Compose, submit and monitor the process of timely RFI submittal, distribution and response with design team, project team and subcontractors. Create a list of the required submittals and closeout documents on a project per the specifications. Prepare and monitor the process for approved and rejected submittals required on each project. Ability to complete tasks utilizing a variety of project management software platforms. Update and distribute project construction plans. Assist in obtaining any required permits. Assists with the execution of project close-out requirements. As requested, assist project manager in coordinating and obtaining LEED related data, information, and documents. Utilize USGBC’s LEED tool to compile and complete on-line submissions. As requested, assist in the preparation of Waste Management and Construction Indoor Air-Quality Management plans. As requested, participate in audits and construction project planning meetings. Required Education and Experience: Associate Degree in Construction Management, Business Management or related field. Bachelor Degree preferred.  Or, an equivalent combination of education, training and work experience. 2-3 years work experience in a professional business administration role. 2-3 years work experience in the construction industry would be a plus. Essential Job Knowledge, Skills and Abilities: General knowledge of construction and project management processes and procedures. Knowledge of record keeping, report preparation, filing methods and records management techniques.