ADMINISTRATIVE ASSISTANT/DATA ENTRY

JOB SUMMARY:  Employee will perform a variety of specialized administrative and office support functions. ESSENTIAL JOB FUNCTIONS: *Performs technical and administrative work in support of the departments core functions and processes *Generates and formulates reports and records *Collects data from multiple sources *Interacts with other employees on technical and/or sensitive matters *Designs, organizes and maintains spread sheets requiring data interpretation *Creates, maintains and updates files indexes *Performs research for purchasing designated office supplies, equipment, materials, and/or services, obtains and prepares requisitions and purchases *Schedules meetings, and prepares and/or assembles meeting material from rough notes, drafts, dictation or oral instructions. *Types, formats, edits, revises, proofreads, and prints reports, correspondence, technical charts, tables, and other specialized materials ranging from routine to complex *Performs other administrative support functions for supervisors and staff *Copies, compiles, and distributes reports, documents, and other material Qualifications SKILLS REQUIRED: *Must have computer skills such as Excel, Word 2007, Access and other standard software. *Ten Key *Must be able to type 40 WPM accurately *Excellent organizational skills *Detail Oriented *Knowledge of office administration practices and procedures *Must have a comprehensive understanding of sound business communication *Excellent oral and written communication skills (must know and utilize proper grammar) *Knowledge of record keeping, filing, purchasing practices and procedures